Skip to main content

Less Pain, More Work: Add Contacts to Email Faster Using Dragon Naturally Speaking

In this Dragon NaturallySpeaking Tutorial, I show how to convert an email into contact in Microsoft Outlook. If you are in a hurry, you may want to skip to the YouTube video listed below directly and then return to this blog post for further clarifications.

In my earlier blog post, I had shown a fairly tedious way to add contacts in Microsoft Outlook. The method includes bringing up the Add Contacts dialogue box and then manually entering the name and email. There is a faster way to do this if you received an email from the sender you want to add contacts. For this,

  1. Open the Email from the sender,
  2. do a Mouse Right Click on the name of the sender,
  3. then select the option of "Add to Contacts" in the drop-down menu
  4. Add Contacts dialogue box will be brought up which will automatically copy the sender's name and email address. You can add more data if needed.
  5. Click "Save and Close".

In order to achieve the same functionality using Dragon Naturally Speaking, we will have to somehow position the mouse on the name of the sender. We can do this using the mouse navigation commands as described in this blog post. However, this again is tedious.

A faster way to do this is to leverage the power of macros in speech recognition. We will create a macro which will record the position of the mouse when it is placed over the sender's name. Now whenever we open another email from a different sender, the sender's name will always be at the same position assuming that we are always opening the email in a maximised window. This will also work if the window is always open at the same position and is of the same size. This is often true if you do not change your Windows in Outlook settings and do not actively the size or move your Windows when you open the email. Once this is done, you simply have to activate the macro using a voice command and then follow the steps 3-5.

In order to create the macro, we use a software called KnowBrainer. This is a third party software built on top of Dragon NaturallySpeaking.  In order to create the macro, we will use a knowbrainer command called "New Mouse Command <name of macro>".

Once the macros created, you can quickly add the contacts from email by activating the macro using the voice command and then follow the steps 3 - 5.

I hope you find this useful. 

Speech recognition can help you automate tasks on your computer thereby reducing the time and by extension, reducing your risk of computer injury.

If you have any questions on the purchase and usage of Dragon NaturallySpeaking, feel free to leave your comments in the section below and I will respond as quickly as possible.

About Dragon NaturallySpeaking:

Dragon NaturallySpeaking is the most popular speech recognition software on PC. Dragon Dictate is the counterpart of Dragon NaturallySpeaking on Apple Macintosh computers.

At the time of writing this blog post, Dragon NaturallySpeaking Professional Individual 15 is the recommended version for most users. However, I continue to use Dragon NaturallySpeaking premium 13 because of its incompatibility with Natlink.  You can download Dragon NaturallySpeaking Professional Individual 15 here.


Popular posts from this blog

How US Tax Reform Affects Patients with Chronic Illness

It was messy, but it is finally done and over with! On December 22, 2017 the tax reform bill, or 'a giant tax cut ' as President Trump calls it, has finally been passed by both houses and has been signed into a law.

It is not immediately obvious how the tax plan impacts patients with chronic illnesses. Views in the media are often tainted by the political prism through which the commentators tend to look at this issue. Plus there is limited discussion of the specific provisions that can affect patients with chronic illnesses.

In this post, I am outlining some of the major provisions of the final bill that may affect chronically ill patients. Bear in mind that I am not a professional in accounting and taxation. However, I seem to have had more than my fair share of tax problems and as a result, I have become overfamiliar with the IRS website and publications.

Article continues after the ad
To make it easier to wrap our brains around this complex piece of legislation, I have div…

Strengthening Exercises While Being Bedridden

If you are frequently bedridden due to illnesses like chronic pain, chances are that you will tend to lose muscle mass. Less muscle strength can lead to increase pain thus causing a vicious cycle of chronic pain. It is important therefore to find a way to exercise and strengthen the muscle despite being bedridden.

Over the years, I have found myself frequently to be in this situation due to fibromyalgia.  There are several videos about exercises for the bedridden patients(for example, this). However, the exercises in these are more to improve mobility rather than increase muscle strength. Ultimately, I spent quite a bit of time compiling a list of exercises from YouTube that exercise and strengthen every major muscle group.  The list is provided below along with the major muscle groups that they exercise.As I have suffered from injuries because of using weights incorrectly, I recommend trying only with the resistance bands initially and that is what I have included in the list.
(The …

How I Healed My Shoulder Tendinitis

Shoulder Tendinitis is a common cause of shoulder pain. A more accurate term for it is Rotator Cuff Tendinitis. It means that one or more of tendons that make up the rotator cuff are inflamed. In my experience, even though this is not a serious injury, it is often debilitating and takes a long time to heal. I have had three recurring episodes of shoulder tendinitis in the last one year. I tried a variety of treatments but in the end, Kinesiology Tape along with frequent icing proved to be the most effective approach.
Article continues after the ad

Here is an account of my experience.
The initial symptoms
I developed shoulder tendinitis for the first time in my life due to shoulder pull ups. I was doing the pull ups as a part of a physiotherapy regimen to help me become functional after multiple years of disabling neck pain. Since I was also suffering from chronic abdominal pain, I was unable to lift any weights. So in order to rebuild the upper body strength, the physiotherapist suggest…